Pro6 minute read· Updated 5 November 2026
A weekly funding routine you set up once
Set up a Monday-to-Friday routine to find, qualify, write and chase funding, with scheduled assistant prompts and a 30-minute version for busy weeks.
Funding work loses to delivery work every week unless it has fixed slots. Deadlines slip past, alerts go unread and follow-ups never happen. This guide gives you a weekly routine you set up once: Monday for new opportunities, Tuesday to qualify, mid-week to write, Friday to review and follow up. It includes the prompts to schedule in assistants that support it and a 30-minute version for the weeks when delivery takes everything.
Inside this playbook
- What you need
- 1. Set it up once
- 2. Monday: alerts and new opportunities
- 3. Tuesday: qualify
- 4. Wednesday and Thursday: write
- 5. Friday: pipeline review and follow-ups
- 6. Schedule the prompts
- 7. The 30-minute version
- 8. Review the routine every quarter
- Checklist
- Further reading
Read the full playbook with Pro
Work from our playbooks: step-by-step guides to reaching funders, writing proposals and tender responses, and AI tools for your pipeline. Pro opens the full text of all 21 playbooks: the steps, the templates and prompts you can copy, and the checklists, alongside alerts, funder names and the funding flows log.
Pro is £50 per month.