Meter replacement framework: electricity, gas and water lots 2026 Tender

Original: Rahmenvereinbarung Wechsel und Einbau von Zählern - Los 1 Strom / Los 2 Gas / Los 3 Wasser-30026916

Mainzer Netze GmbH

About this tender

Mainzer Netze GmbH intends to award framework agreements for the replacement and installation of electricity, gas and water meters within its supply area. The procurement is split into three lots: Lot 1 Strom (electricity), Lot 2 Gas and Lot 3 Wasser (water). The work covers routine, periodic and event-driven meter changes, based mainly on calibration law (MessEG, MessEV) and relevant technical standards. Lot 1 includes replacing and installing smart metering systems (moderne und intelligente Messeinrichtungen), capturing and transmitting all meter and change data, and from the planned rollout in calendar year 2028 also installing control boxes (Steuerboxen). Lot 2 covers gas meter changes due to expiring calibration validity, backlog meters from prior years, and collecting sample meters for the responsible testing body. Lot 3 covers water meter changes on the same basis, plus backlog meters and sample meters. Each lot will be awarded as a separate framework agreement with a firm term of four years, starting 01.01.2027. It renews automatically up to two times for two years each unless the contracting authority gives six months' written notice, for a maximum total term of eight years (to 31.12.2034). Each lot may be awarded to up to three contractors. Individual call-offs are distributed by price rank: 100% to one contractor; 70%/30% to two; 60%/25%/15% to three. Estimated quantities in the price sheet are non-binding. The maximum quantities and maximum value are binding absolute ceilings, and the right to call off ends once they are reached. There is no lot limit or award limit, and bidders may bid for one, two or all three lots (maximum three lots per bidder). Payment terms are 30 days net. Electronic invoicing is required. The procedure is an open procedure under Directive 2014/25/EU (utilities sector, SektVO), with the framework awarded without re-opening competition. Bidders may submit multiple offers. Contract documents include Anlage A3.1-A3.3 (framework agreements), B1.x (service specifications) and B2.x (price sheets), plus the application conditions (Anlage A1_BWB_Bewerbungsbedingungen_Zähleraustausch). The notice does not disclose a detailed service schedule or a site visit in the extracted text.

Bidder eligibility

Bidders must submit a complete bid under the application conditions. For consortia (Bietergemeinschaft), the Bietergemeinschaftserklärung (Anlage A4.1) must be fully completed and submitted, listing all members and naming each member's declaring persons. The consortium form is required by the buyer. Any change to a consortium's composition after the bid deadline must be notified to the contracting authority immediately, in text form with reasons. The buyer may treat changes as grounds for exclusion under procurement case law. Bidders are responsible for checking and meeting all legal and technical participation requirements themselves. Subsequent submission of declarations, documents and evidence is not excluded (per § 51 Abs. 2 SektVO). The specific suitability (Eignung) criteria are referenced to the tender documents and are not reproduced in the extracted notice text. The notice states that the lots are suitable for SMEs (KMU). Participation is not reserved to sheltered workshops or social-economy organisations. No performance security is required. Electronic submission is permitted.

How bids are scored

Evaluation is by lot. The only award criterion per lot is price (Zuschlagskriterium: Preis). The lot offer with the lowest weighted price (per the weighting formula in each lot's price sheet) receives rank 1. Individual call-offs are then allocated by rank as described in Section 4.3 (100%; 70/30; or 60/25/15). Lot 1 (Strom) weighted price components: Wechsel von Stromzählern 25%; Wechsel Restanten 13%; Wechsel intelligenter Messsysteme (iMSys) 25%; Steuerbox-Montage 15%; Einholung Stichproben 20%; Stundenlohnarbeiten 2%. Total 100%. Lot 2 (Gas) weighted price components: Wechsel von Gaszählern G4/G6 30%; Wechsel von Gaszählern G16/G25 23%; Einholung Stichproben 25%; Restanten 20%; Stundenlohnarbeiten 2%. Total 100%. Lot 3 (Wasser): weighting is not shown in the extracted text. Refer to the Lot 3 price sheet (Anlage B2.3). No quality or technical scoring is disclosed.

Lots

• Lot 1: Los 1 Strom

  $8.8M

  Replacement and installation of electricity meters (modern and intelligent metering systems), including capture and transmission of all meter and change data. From the planned rollout in calendar year 2028, also installation of control boxes (Steuerboxen). Weighted price components: meter changes 25%, backlog changes 13%, iMSys changes 25%, control box installation 15%, sample collection 20%, hourly-rate work 2%.

• Lot 2: Los 2 Gas

  $1.3M

  Replacement and installation of gas meters: periodic changes due to expiring calibration validity, backlog meters from prior years, and collection of sample meters for the responsible testing body. Weighted price components: G4/G6 changes 30%, G16/G25 changes 23%, sample collection 25%, backlog 20%, hourly-rate work 2%.

• Lot 3: Los 3 Wasser

  $2M

  Replacement and installation of water meters: periodic changes due to expiring calibration validity, backlog meters from prior years, and collection of sample meters.

Key requirements

• ✓Compliance with German metrology law (MessEG, MessEV) and technical standards for meter calibration and replacement
• ✓Capacity to install modern and smart metering devices (electricity), perform routine and ad-hoc meter exchanges (gas, water), and capture/transmit meter and exchange data
• ✓Ability to service multiple lots independently; up to three contractors per lot; distribution of individual orders by price rank

Procurement contact

The notice names a procurement contact for clarification questions.

CPV codes

Relevant sectors

About this sector

Grid modernisation covers transmission, distribution, smart meters, interconnectors and the software that balances a network with more variable supply. Funding comes as innovation calls for network operators and suppliers as well as large public tenders for equipment and works. Applicants are usually asked to show technical readiness and experience working with regulated network companies.