Clynfyw CIC – Renewable Energy & Efficiency Upgrade Project 2026 Tender

Cwm Arian Renewable Energy Ltd

About this tender

Clynfyw CIC, a community asset acting as ethical landlord to Clynfyw Care Farm and to residents in supported tenancy accommodation at Clynfyw, is procuring the design, supply, installation and commissioning of a renewable energy and energy efficiency package. The stated aims are to reduce energy costs, lower carbon emissions and improve the sustainability and resilience of the site. The notice is a works contract notice (single-stage procedure) covering the Tegryn/Llanfyrnach area of South West Wales. The scope includes: solar PV system (target annual generation of at least 20,000 kWh, with optimised panel layout to limit shading); battery energy storage system for peak shaving and off-peak charging; three-phase hybrid inverter for PV, battery and grid management; air-to-air heat pump for office space heating; wall-mounted internal fan-coil units with WLAN control; unvented hot water cylinders; electric immersion heaters for PV- and battery-powered water heating; upgraded mains water supply to cottages; secondary hot water circulation controls (timers and pipe thermostat); LED luminaires with smart controls and motion sensors (at least 75% CO2 reduction versus current fittings); and system integration, training and handover for hall committee members. Deliverables include full design, installation and commissioning; user training and manuals; testing, certification and compliance documentation; handover and warranty documentation; an Insurance Backed Warranty (IBG) of at least 5 years; MCS certification; and G98 notification. Bidders must also provide clear community communication and prompt post-installation aftercare. The project window stated in the clarification section runs from commencement on 27 October 2026 to completion on 31 March 2027, although the estimated award date (12 November 2026) falls after that commencement date and should be verified with the buyer.

Bidder eligibility

Tenders must demonstrate extensive experience delivering comparable renewable energy installations. Required qualifications and certifications include a Level 3 Award in the Design, Installation and Commissioning of Electrical Energy Storage Systems; installations certified to BS7671 (Wiring Regulations), MCS, NICEIC or equivalent standards; and MCS certification and G98 notification for the generation systems. Required submission content includes company details and qualifications, evidence of previous relevant projects, and warranty and aftercare provisions. No Standard Pre-Qualification Questionnaire (SPD) is required and no Carbon Reduction Plan is listed. No specific financial standing thresholds are stated in the extracted text.

How bids are scored

Not disclosed in the notice text. The notice states that incomplete submissions may be rejected and lists required submission components: company details and qualifications; proposed methodology and installation plan; itemised costs; delivery timescales; evidence of previous relevant projects; warranty and aftercare provisions; and details of community engagement and local presence. No price/quality split or weightings are given. Further detail may be in the clarification document or the restricted tender pack (Clynfyw Tender 2026-2027), which requires noting interest on Sell2Wales.

Key requirements

• ✓Supply and install solar photovoltaic (PV) system with battery energy storage
• ✓Supply and install hybrid three-phase inverter for PV, battery and grid management
• ✓Supply and install air-to-air heat pump system with wall-mounted fan-coil units and WLAN control
• ✓Supply and install unvented hot water cylinders with electric immersion heaters
• ✓Upgrade mains water supply infrastructure to cottages
• ✓Install LED energy-efficient luminaires with motion-activated sensors
• ✓Provide system integration, training, and handover to hall committee members
• ✓Demonstrate extensive experience in comparable renewable energy installations

Procurement contact

The notice names a procurement contact for clarification questions.

Relevant sectors

About this sector

Renewable energy funding covers solar, wind, hydropower, geothermal and bioenergy, from early research to grid-scale deployment. Public money tends to back demonstration, grid connection and access to energy in emerging markets, while procurement notices buy installation, operation and maintenance. Calls often ask for proof of resource assessment, permitting progress and local partners.